November 18 , 2005

Arkansas State Land Information Board
Minutes November 18, 2005
Teleconference
10:00am – 12:00pm

Board Members Attending
Mr. Bill Bush
Mr. Russell Gibson
Judge David Hudson
Mr. Rob Kissell
Ms. Tracy Moy
Ms. Phyllis Poche
Mr. Yancey Reynolds
Mr. Earl Smith
Ms. Mary-Kay Sullivan

Board Members Absent
Mr. Fred Limp
Mr. Bob Stanley

Arkansas Geographic Information Office (AGIO) Staff
Kimberly Bogart
Vince Guillet
Shelby Johnson
Richie Pierce

Guests
None

Agenda
Meeting called to order by Chairman Gibson at 10:05 am

Approval of Minutes for October 26th, 2005 meeting
Motion: Mary Kay Sullivan motioned approval of the minutes dated 10/26/05.
Second: Rob Kissell seconded the motion. No discussion, the motion passed

Welcomed to meeting by Russell Gibson

AGIO report from State Geographic Information Coordinator
Status of GeoStor Beta
Today is the last day of the Beta Version of GeoStor 5.0. Production version full release is planned for right after the first of the year. Beta test has been moderately successful (limited hits), ~150 downloads, no way to track use of the Map Viewer. No negative feedback received thus far. Discussion ensued.

ADOP
Still working with DFA and Governor’s office to get signed contract for vendor of aerial project, as of this point in time there is no signed contract. The AGIO anticipates signed contract very soon.

The deadline for high resolution county buy-up is December 9th, 2005. Discussion ensued.

Arkansas Road Centerline File Grant Update
A summarized report of the Individual Counties Applications were prepared and posted on the GIS Gateway website: http://www.gis.state.ar.us/Downloads/ACF/Grant/ACF_Grant_Summary.pdf

Round One Applicants:
Arkansas
Baxter
Carroll
Craighead
Cross
Dallas
Drew
Fulton
Jackson
Lee
Ouachita
Poinsett
Sharp

Outstanding issues with applications:

Carroll County had no request for bid and contractor selected. The county requested estimates from a series of vendors and used the estimate for the grant application, so the actual cost may be more than the estimated amount listed in their application. After individual conversation with the County their intent is to hire an ACF Feature Vendor for the project.

Dallas and Ouachita Counties list utilizing Southwest Arkansas Planning & Development District (SWAPDD) for development of their centerlines. At this time the SWAPDD does not have an Arkansas Centerline File (ACF) Feature Vendor Memorandum of Understanding (MOU) on file with the AGIO. AGIO received correspondence that it is SWAPDD’s plan to have an MOU prepared and sent to AGIO on Monday, November 21, 2005.

Motion: Judge Hudson makes a motion for approval all of the above applicants with the exception of Dallas and Ouachita County to be approved on the condition of a feature vendor MOU being filed with the AGIO.
Second: Mary Kay Sullivan seconded the motion.
Discussion ensued with the conclusion to address the exception and approval issues in two seperate motions.
Withdrawl: Judge Hudson withdrew his motion.

Motion: Bill Bush motioned Board approval of the following counties for ACF Grant:
• Arkansas
• Baxter
• Carroll
• Craighead
• Cross
• Drew
• Fulton
• Jackson
• Lee
• Poinsett
• Sharp
Second: Phyllis Poche seconded the motion. No discussion, the motion passed
• Russell Gibson abstained


Motion: Bill Bush motioned approval of Dallas and Ouachita counties contingent upon Southwest Arkansas Planning & Development District (the vendor listed in the applications) submits an ACF centerline feature vendor MOU with the AGIO.
Second: Yancey Reynolds seconded the motion. No discussion, the motion passed
• Russell Gibson abstained

Future meeting dates
Wednesday January 18th, 2006 9:00am – 12:00pm

Comments from guests
None

Adjourn
Motion: Phyllis Poche motioned the meeting be adjourned
Second: Yancey Reynolds seconded the motion. No discussion the motion passed.

Meeting concluded at 10:46am

Minutes prepared by Kimberly Bogart